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RDC Job: State Head Meghalaya

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Title State Head Meghalaya
Categories experienced
Location Meghalaya
Job Information
  • The State Head oversees the coordination and administration of all aspects of initiatives in the state including planning, organizing, staffing, leading, and controlling program activities.
  • This is a non-salary position and ideal candidate would be a pensioner with an exemplary career record interested in contributing to society.
  • The State Head would be ably supported by a team wrt work and assumes leadership, mentor-ship and ownership of all activities in the State.

Primary Duties and Responsibilities

The State Head performs a wide range of duties including some or all of the following:

  • Plan the program
    • Plan the delivery of the overall program and its activities in accordance with the mission and the goals of the organization
    • Develop new initiatives to support the strategic direction of the organization
    • Develop and implement long-term goals and objectives to achieve the successful outcome of the program
    • Develop an annual budget and operating plan to support the program
    • Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement
    • Develop funding proposals for the program to ensure the continuous delivery of services
  • Organize the program
    • Ensure that program activities operate within the policies and procedures of the organization
    • Ensure that program activities comply with all relevant legislation and professional standards
    • Develop forms and records to document program activities
      Oversee the collection and maintenance of records on the clients of the program for statistical purposes according to the confidentiality/privacy policy of the organization
  • Staff the program
    • In consultation with the Director, recruit, interview and select well-qualified program staff
    • Implement the human resources policies, procedures and practices of the organization
    • Ensure that personnel files for the program are properly maintained and kept confidential
    • Establish and implement a performance management process for all program staff
    • Engage volunteers for appropriate program activities using established volunteer management practices
    • Note Some State Heads also have responsibilities for program volunteers. See the job profile for the Manager of Volunteers for a description of the related duties and responsibilities.
    • Ensure that all program staff receive an appropriate orientation to the organization and the programs
  • Lead the program
    • Ensure all staff members receive orientation and appropriate training in accordance with organizational standards
    • Supervise program staff by providing direction, input and feedback
    • Communicate with clients and other stakeholders to gain community support for the program and to solicit input to improve the program
    • Liaise with other managers to ensure the effective and efficient program delivery
    • Coordinate the delivery of services among different program activities to increase effectiveness and efficiency
  • Control the program
    • Write reports on the program for management and for funders
    • Communicate with funders as outlined in funding agreements
    • Ensure that the program operate within the approved budget
    • Monitor and approve all budgeted program expenditures
    • Monitor cash flow projections and report actual cash flow and variance to the Executive Director on a regular basis (monthly/bimonthly)
    • Manage all project funds according to established accounting policies and procedures
    • Ensure that all financial records for the program are up to date
    • Ensure financial reports and supporting documentation for funders are prepared as outlined in funding agreements
    • Provide required information to have invoices generated and submitted to funders according to the established timelines
    • Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
    • Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework
    • Report evaluation findings to the Executive Director and recommend changes to enhance the program, as appropriate

Qualifications

Education

University degree in a related subject

Professional designation

None

Knowledge, skills and abilities

  • Knowledge of program management
  • Ability to speak local language fluently
  • Knowledge of client groups and/or issues related to the program area
  • Proficiency in the use of computers for:
    • Word processing
    • Simple accounting
    • Databases
    • Spreadsheets
    • E-mail
    • Internet

Personal characteristics

The State Head should demonstrate competence in some or all of the following:

  • Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
  • Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Experience
3 to 5 years experience in a related field

Working Conditions

  • State Heads usually work in an office environment but the mission of the organization may sometimes take them to non standard workplaces.
  • State Heads work a standard work week but may be required to work some evenings and weekends to monitor program activities.
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